Privacy Policy
Last updated on (1st June 2022)
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INTRODUCTION
Keep It Calm is our online platform for our company. Through Keep It Calm we are providing mindfulness workshops to employees, corporate and commercial workers, consulting managers, leaders and others who want to attain our services. We provide tools for managing workplace stress and also support the mindful leaders and managers out there who see mental well-being a priority in the workplace. and want to build their understanding and confidence in staff wellbeing.
As of now, we are providing our services in the United Kingdom. On the website of Keep It Calm https://www.keepitcalm.co.uk/ (“website”), the privacy of all of our users, clients and visitors is protected and respected. For the purpose of this Privacy Policy “user” will be referred to as a collective term of “members” and “visitors” while the terms “we”, “our”, “us”, “website” and platform will be used interchangeably to describe the functionality of our website and services. This Privacy Policy has been drafted in order to declare our website’s data protection and data collection practices. This policy explains specifically how we protect users’ data, and what measures have been taken in order to be in compliance with different privacy laws. This policy is written for all the users to understand how Keep It Calm’s website uses, collects, shares, and protects users’ information and data. We request our users to read this privacy policy statement before using our website. The users of our website will be assumed to be in agreement with our privacy statement after we have published this Privacy Policy on our website.
2. REQUIREMENTS
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2.1 The Users Must Be At-Least 18 Years Old Or Above.
Our services are only for individuals who are 18 or above. This applies to both our services and website.
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2.2. The Members Should Provide Us With The Following Data.
The data collected from the users upon registration will be stored and used to provide our services.
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Full Name
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E-mail
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Phone/ Contact Information
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Address
3. CHANGES AND UPDATES
Any amendments or modifications in this Privacy Policy will be made based on the requirements and necessities of our website. All updated information will be publicly displayed on this page. Any special changes or modifications will be notified through e-mail and special notices.
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4. DATA COLLECTION
Our website collects data through different means. We collect personal as well as data through automatic means.
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4.1 Personal Data Collection
In order to use our services completely, the users must be registered members. They must provide data as described in section 2.2 and in addition users will be able to provide their own educational, job and professional information. Please note that some of the information collected will be optional and users have a choice whether to provide such information or not however, providing the additional information will help users to have better exposure and may increase their chances to be hired.
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4.2. Automatic Information Collection
Our website also collects information that is collected by general web browsers (such as Chrome, Firefox, and Edge), mobile application usages and permissions, and web hosting servers for the purpose of rendering normal services. This type of information includes (but is not limited to) website usage by users, referring websites, browser type, language and its preference, and data and time of users’ browsing history. We may release such information in aggregate form for the purpose of making our services better. Please note that in aggregate form none of the individual users can be identified. Our website may also collect information that is considered personal identifiable information such as IP addresses and other information collected through cookies. We may share this information with third parties in order to be compliant legally. Some of the information collected automatically (but not limited to) is:
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Location-Based
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Device’s OS Information
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Browser Information
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IP addresses
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Information Through User Submitted Content
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Mobile Device Information (e.g., device identifier, mobile operating system, etc.)
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IP address (stored in anonymized form)
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Page Accessed
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Geographic Location
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Information Gathered By Analytics Services
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Time of visit (by day, week, and duration)
4.3 Information Collection Through Cookies (Cookie Policy)
We also use cookies to disclose that we have formed and written this cookie policy. This cookie policy is written according to the privacy rights and user rights policies. Our website collects information through cookies. A cookie is a small file that logs a piece of information and is stored on the user’s device(s). This log file transmits information back to the host website if such a user does a certain activity. Our website uses cookies so it can identify and help to track the users of our website. There are many types of cookies, however, most commonly only two types of cookies are used. Session cookies are temporary cookies that are deleted once the user exits the browser while the permanent cookies remain in the user’s or visitor’s browser until the cookie log files are either deleted by the user or expired on their own. Mainly we use cookies in order to (i) understand how visitors are arriving on our website; (ii) in order to monitor the usage of our website; (iii) remember when a user last visited our website and if the cookie persists continuing that user’s usage from the last time; (iv) in order to keep tracking we may store analytical cookies; (v) track for the purpose of marketing; (vi) for error reporting; (vii) for customer services; (viii) to conduct research and development by gathering user data in aggregated form. A functional cookie is a type of permanent cookie that is necessary for the purpose of some services. Our website stores these cookies for our services in connection with third-party integration with our website.
Please note that the cookie does not contain any personal identifying information. Users can also change their browser settings to make sure that the cookies are not being collected by making sure the collection of the cookies is disabled. However, doing so will make many of our services ineffectual.
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4.4. Blocking And Deleting Our Website Cookies
Users can block the cookies from being stored on their device(s). However, please remember that cookies are files created by sites you visit. They make your online experience easier by saving browsing information. With cookies, sites can:
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Keep you signed to our website.
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Remember your site preferences.
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Give you locally relevant content.
Thus, blocking all cookies will have a negative impact on the usability of our website. If you block cookies, you will not be able to use any of the features that are for the registered members.
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5. PRIVACY RIGHTS
This statement has been made publicly available for all registered users of the United Kingdom. This has been stated to be in compliance with the UK-GDPR.
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5.1. UK-GDPR COMPLIANCE
We are fully aware of all of your data protection rights. Every user is entitled to the following:
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The Right To Access – You have the right to request our platform to know what kind of data is being collected.
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The Right To Rectification – You have the right to request that we correct (or complete) any information you believe is inaccurate (or incomplete) about yourself.
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The Right To Erasure – You have the right to request that we erase your personal data, under certain conditions.
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The Right To Restrict Processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
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The Right To Object To Processing – You have the right to object to our website’s processing of your personal data, under certain conditions.
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The Right To Withdraw The Consent – You have the right to withdraw the consent from any of our website’s processing of your personal data, under certain conditions.
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The Right To Data Portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
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The Right To Complain To A Supervisory Authority – You have the right to the Information Commissioner’s Office.
Any user can contact us to let us know about their rights at contact@keepitcalm.co.uk.
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6. THIRD-PARTY LINKS
We rely on third-party platforms in order to render our services. For the purpose of storing and hosting our data we primarily use hosting services. Please note that all of these services are changeable and we may use other alternatives in case we find new, better, and improved third-party platforms. All services that we use may change in the future and we might use other and alternate tools, addons and services in case if we find any better and newer tools, add-ons and software. Some services can be used for the purpose of our consulting and booking purposes. Please note that any tools, addons and third-party affiliated links might not be associated with us. For instance, we use third-party hosting services for the purpose of hosting and making our website available to users. For the purpose of our online platform, we use the services of Wix. We may also use social media pixels, plugins, and tags for social media platforms in an integrating manner on our website to provide the services.
Apart from sharing some of our data with our third-party platform partners, we will not share, lease, or sell any personal user information to a third party (unless specifically required by legal authorities for lawful purposes). Most of these links will only be there in order to help us provide our services. Please note that any links that are on or through our website are there either for marketing purposes or for other services as a requirement for the working of our website. These links may or may not be associated or affiliated with us in any way.
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7. SHARING OF CONSUMERS AND USERS' DATA
We May Share Users’ Information In Following Instances:
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When we are required by a court of law or legal authority to do so.
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When our business is transferred or sold to a new company or owner and in that transaction, the data stored by us will also be transferred to the new owner.
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We will share the users’ data with our service providers ( such as web-hosting providers, payment partners, etc.), affiliates, marketing partners, business partners, and others who have legal rights to access users’ data.
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We also send a copy of the profile along with users’ information to the recruiter for the purpose of proving our services.
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8. REASONS FOR USERS’ INFORMATION COLLECTION
Unless otherwise stated, information is collected for internal purposes only which include the following:
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Administering services provided by our website, including informing users of any relevant information contained within our website.
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Improving productivity of our website.
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Contacting the user for the purpose of research, product development or changes, and customer service.
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Compiling anonymous statistical data and analysis for use internally or with third parties.
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Creating and managing accounts.
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Enabling communication between the website and the user.
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Sharing user information with new partners in the process of selling, expanding, reducing, or acquiring new business and assets.
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Fulfilling and managing purchases, orders and payments, refunds, and other transactions relating to the website.
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Increasing the efficiency and operation of our website.
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Notifying the user of updates.
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Offering new services, and recommendations, and requesting customer feedback.
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Performing other necessary business activities.
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Preventing fraudulent transactions, monitoring against theft, and protecting against criminal activity.
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Resolving disputes, troubleshooting problems, and responding to product and customer service requests.
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9. OPT-OUT RIGHT FROM THE E-MAIL LIST
All users have the right to opt out of our e-mail list. Users can either e-mail us at contact@keepitcalm.co.uk if they wish to stop receiving our e-mails or they can also follow the “unsubscribe link” provided at the end of every email, follow the link to our website and choose opt-out or unsubscribe.
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10. CONTACT
Any questions, remarks, queries, and feedback regarding any of the above-mentioned terms of our Privacy Policy can be directed at contact@keepitcalm.co.uk.